443-295-8927

200 Bugeye Square, Prince Frederick, MD 20678

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©2018 by CSA Fieldhouse

CSA Fieldhouse Rules, Regulations and Policies

The primary function of the CSA Fieldhouse is to serve the recreational, fitness, wellness and athletic needs of CSA members and area residents, as well as clubs and organizations that rent space in the facility. The following rules and regulations are in place to ensure the smooth operation of our facility and to support the positive social interaction of all who use it.

“Be a role model—exhibit good sportsmanship at all times.”

Insurance and Waivers:

  • All participants, including trainers, coaches and staff, must submit appropriate waiver forms to the CSA Fieldhouse prior to facility use. 

  • All participants recognize, understand, and agree that the CSA Fieldhouse assumes no responsibility or liability, for any damage or injury that may occur during the rented use of the facility. 

  • All teams and facility rentals must have a responsible representative 21 years of age or older present during all activities. 

Scheduling:

  • The scheduling of all events is based on facility availability.

  • All requests will be considered on a first-come first-served basis. 

  • Once confirmed, no reservation may be changed without the permission of the CSA Fieldhouse.

  • The CSA Fieldhouse has the right to deny or limit scheduling/rental requests to any individual or organization at any time.

Payments:

  • Full payment is due upon enrollment in any individual program, league, or event.

  • A 25-%0% deposit is required for confirmation of all rental agreements, depending on the total number of hours. 

  • Balance of payment is due prior to use; no rental, program, or event may take place until full payment has been received. Long term rentals may choose to pay in advance monthly. 

Cancellation:

  • Upon receipt of deposit payment, as required above, any cancellation within 14 days of confirmed rental, event, or program will result in loss of deposit. No refunds or transfers. 

  • Upon receipt of deposit payment, as required above, any cancellation within 30 days of confirmed rental, event, or program will result in loss of deposit, however, it is transferable

  • Cancellations outside of 30 days can receive refund or transfer, less $25 administrative fee. 

Clinics and Classes:

  • Clinics/classes offered by CSA are typically ran by one coach. In the event where an outstanding number of participants register for the clinic, another coach may be hired to assist. Please note that clinics are not ran one-on-one, but are designed to provide constructive play to a group of players. 

  • In the event that not enough participants register, clinics/classes are subject to be combined or cancelled. The fieldhouse manager (or staff member) will give enough notice to registrants in case scheduling conflicts arise. 

  • If the clinic/class is cancelled on behalf of CSA, all participants will be refunded the full amount. If for any reason, participants are no longer able to attend the clinic/class due to personal reasons, a refund will be given (with the exception of $10 administrative fee) as long as 48 hours notice is given.

  • Once the clinic/class has begun, no refunds will be given. 

Open Court/Field Time:

  • All participants under the age of 18 must be checked in by a parent/guardian.

  • The CSA Fieldhouse welcomes and encourages children to visit and utilize our facility and to stay active to maintain a healthy lifestyle. However, the CSA Fieldhouse is NOT able to provide short-term or long-term childcare, or be responsible for unattended children.

  • Parents, guardians and/or caregivers are responsible for the safety, behavior, and supervision of their children at all times, as well as ensuring that they stay in the Fieldhouse and do not access the adjacent spaces of the Calvert Sports and Learning Center without proper memberships and supervision. 

  • Children are expected to respect our property and adhere to facility rules. 

***CSLC or CSA Fieldhouse will contact a parent/guardian/caregiver in the following circumstances:

  • An unattended child is engaging in behavior that is disruptive to other users, staff, or the normal operations of the facilities. 

  • An unattended child is involved in a situation that is potentially harmful to the health or safety of the child and /or others.

NOTE: IF YOU ARE A PARENT, GUARDIAN OR CAREGIVER OF AN UNATTENDED CHILD WHO IS VIOLATING POLICY, A STAFF MEMBER WILL LOCATE YOU ON THE FIELD OR IN THE FACILITY TO INFORM YOU OF THE CHILD'S VIOLATIONS. YOU WILL BE EXPECTED TO HANDLE THE SITUATION IMMEDIATELY

These situations will be handled on a case-by-case basis. If parents, guardians and/or caregivers cannot be reached, or are unresponsive, we will contact the appropriate county agencies, including the Calvert County Sheriff's Office and the Department of Social Services, or the Maryland State Police. 

Footwear:

  • No cleats are permitted in the facility. Sneakers, indoor soccer shoes, running shoes or other non-marking athletic shoes are acceptable.

  • No high heels, hard-soled shoes, or work boots are permitted on the playing surface. 

  • No skateboards, scooters, or roller shoes (Heelys, etc.) are allowed on the playing surface. 

Sports Equipment:

  • No personal or individual sports balls will be allowed in the CSA Fieldhouse other than those supplied by coaches or staff, unless otherwise approved in advance.

  • Coaches are responsible for limiting the use of equipment to participants on the playing surface only. 

  • Playing off the walls, halls, rooms or any other adjacent area to the playing surface of the CSA Fieldhouse is NOT permitted.

  • No sports equipment use is permitted in the lobby, restrooms or parking lot. 

  • All special requests should be submitted to the CSA Fieldhouse staff at the time of the rental request and confirmation or in a timely fashion prior to use. 

  • Coaches, trainers, managers, group leaders, parents and guardians will be held responsible for the actions of all associated players, participants, family members and friends. 

  • Any sports equipment used in a manner other than it is intended will be confiscated and will NOT be returned.

  • Warnings will be issued for violations and/or disruptive behavior. Failure to comply may result in being asked to leave WITHOUT refund. 

Prohibited Substances/Activities:

  • Absolutely no smoking, vaping, alcohol or drug use and/or illegal activities are permitted in the CSA Fieldhouse. Violators will be removed immediately and associated memberships, sports rentals or activities will be denied WITHOUT refund. 

  • Any player, representative, trainer, participant, parent/guardian or guest found to be in evidence of questionable behavior or conduct, including fighting, with or toward another player, representative, participant, parent/guardian or guest can be removed from the premises at the staff's discretion WITHOUT compensation. 

  • No profanity or negative comments to officials, players, coaches or spectators. 

  • No spitting is allowed.

  • No pets, except for guide dogs, will be allowed on the premises. 

  • No glass products are allowed in the CSA Fieldhouse. 

  • Team representatives are responsible for maintaining and enforcing policies and rules. 

  • Any repeated offenses may result in removal from the facility without compensation. 

  • Only authorized CSA Fieldhouse staff can remove or change floor tiles. Any issues with the floor should be brought to the staff's attention immediately. 

  • Only players, coaches, and managers with completed waivers are allowed on the playing surface. 

Food and Drinks:

  • NO food or drinks (other than water) are permitted in the CSA Fieldhouse. 

  • No seeds, gum, or candy are permitted in the CSA Fieldhouse. 

  • Coffee and other items may be consumed in the lounge while you watch play or on the monitors. 

  • All teams are responsible for clean-up and maintenance of the areas they use.

  • Violations of the Food and Drink Policy may result in an immediate removal from the facility. 

  • Any repeated offences may result in removal from the facility WITHOUT refund or denial of future rentals or registrations. 

Lost and Found:

  • The CSA Fieldhouse is NOT responsible for lost, stolen or damaged personal items. 

  • Any items that are found will be turned into the CSLC staff on duty,

  • Any items that are not claimed within one week may be donated to charity. 

Complaints:

  • Any and all complaints must be submitted to the CSA Fieldhouse staff in writing and will be presented to the CSA Board of Directors for action.

  • The CSA Board of Directors will make timely decisions based on the information provided. 

  • All decisions will be FINAL. 

Injuries and Medical Emergencies:

  • In the case of an emergency, please seek out a staff member, 

  • In the event that a parent/guardian or representative cannot be reached, the BFCS reserves the right to seek emergency care, including ambulance assistance or hospital care, as deemed necessary under the circumstances. 

  • All emergency care costs are the sole responsibility of parents/guardians. 

Concussion Policy: 

By reading the below, the registrant affirms that they have read and agree to the CSA concussion policy. Calvert Soccer Association Concussion Management Policy Approved and Adopted by the Board of Directors: January 6, 2015. This policy adopted by the Board of Directors of the Calvert Soccer Association (CSA) will implement a standard operating procedure policy on managing and monitoring consussion injuries among athletes in CSA. A concussion is a mild traumatic brain injury that occurs when a blow or force to the head or body is followed by a change in behavior or performance. This policy will be effective beginning with the 2015 Spring season. This policy was developed with the following factors/concerns set forth below: 

          1. Proper concussion management is the law. Maryland law, approved on May 19, 2011 by Governor Martin O'Malley (2011 HB 858), requires the department of education develop policies to implement programs to provide awareness of the risks of concussion/head injuries to coaches, school personnel, students, and parents/guardians; requires the removal  from play of a student suspected of sustaining a concussion or other head injury in a practice or game; and requires that the student may not return to play until evaluated and cleared by a licensed health care provider trained in the evaluation and management of concussions.

          2. A reduction of risk for our athletes. The amount of misinformation regarding head injuries and concussions is staggering. Without proper education and policy, the risks associated with concussion increases.

          3. Increased public awareness of concussions in youth soccer. By developing and implementing a leading              edge policy, CSA will gain an image of being on the forefront of this sensitive subject. 

          4. Most importantly, the policy will protect our athletes, parents, coaches, and the reputation of CSA.              Concussions in youth soccer can be dangerous and traumatic to those who suffer from them, but a policy is the first-step to ensuring the safety of our athletes. 

The goals of the policy are: 

          1. To develop a policy and protocol that is consistent with the law in the State of Maryland.

          2. To protect our athletes.

          3. To educate our coaches 

          4. To educate our parents about the dangers of concussions and provide identification of resources parents can use to educate themselves and their players on concussion identification, treatment and prevention. 

The policy was developed in collaboration with Drs. Gerard Gioia, Christopher Vaughan, and Catherine McGill, from the SCORE program (Safe Concussion Outcome, Recovery and Education) at Children's National. Their recommendations and expertise guided the way in its creation. The concussion policy itself has 5 parts: Education, Head Impact Protocol, Return to Play, Verification and Enforcement, and Baseline Testing.

Codes of Conduct & Inclement Weather

Code of Conduct: Players, coaches, officials, parents and spectators are to conduct themselves in a manner that demonstrates respect to other players, coaches, officials, parents spectators and fans. In becoming a member of this organization, an individual assumes certain obligations and responsibilities to the organization and its participants. The essential elements in this Code of Conduct are honesty and integrityThose who conduct themselves in a manner that reflects these elements will bring credit to themselves, their team and their organization. It is only though such conduct that our organization can continue to earn and maintain a positive image and make its full contribution to our sport and community. I have read and understand the CSA Rules and Policy Manual and the CSA Player Parent Conduct Form as found on www.calvertsoccer,org. The following essential elements of the Code of Conduct must be followed: 

          1. Sportsmanship and teaching the concepts of fair play are essential to the game and must be taught at all levels and developed both at home and on the field, during practices and games. 

          2. The value of good sportsmanship, the concepts of fair play, and the skills of the game should always be placed above winning. 

          3. The safety and welfare of the players are of primary importance.

          4. Players should always demonstrate positive behavior and respect towards teammates, opponents, coaches, officials, parents and spectators. 

          5. Coaches, players, parents and spectators are expected to demonstrate the utmost respect for officials and reinforce that respect to players and teammates. 

          6. Grievances or misunderstandings between coaches, officials or any other parties involved with the organization should be communicated through the proper channels and procedures, never on or about the field of play in view of spectators or participants. 

          7. Spectators involved with the game must never permit anyone to openly or maliciously criticize, badger, harass or threaten an official, coach, player or opponent.

          8. Eligibility requirements, at all levels of the game, must be followed. Rules and requirements such as age, previous level of participation, team transfers, etc. have been established to encourage and maximize participation, fair play, and to promote safety. 

Inclement Weather: CSA Fieldhouse will monitor road conditions every two hours and determine the safety of our members for their commute as well as on the property, in order to make the appropriate decision. Facility closures will be updated on our social media pages as well as on www.csafieldhouse.com. 

The CSA Fieldhouse and the CSA Board of Directors reserves the right to add and change rules and policies when necessary.